10 Best Onboarding Software for New Hires (2024)

The platform was easy to onboard new employees, and select and edit all personal and employment details. Employees and Contractors were paid timely and we never ran into any payroll issues of people not being paid on time. We had monthly calls with our Account Rep who was always willing to step in to escalate or help answer any questions we had or anything that came up that was employee specific.

Our org purchased the platform so we could pay and offer benefits to our international employees. I used Remote for just under 2 years. We had over 50 employees in 5-10 different states and using this platform allowed us to offer benefits in those local countries, along with any other country-specific benefits that in some cases we were required to offer. Remote also served as our EOR, employer of record, and provided legal protections related to employee terminations. All international employees and contractors were onboarded into the platform at hire and could access their portal at any time.

There was no reporting function. There would be payroll reconciliations each month, sometimes there was a payment due to us and other times we underfunded accounts, this posed problems with forecasting and budgeting for our finance team. It was unclear and not detailed on employee pay stubs to see what the benefits breakdown was for employees and employers. Meaning who was covering what percentage or what amount was being paid by each party on a biweekly or monthly basis.

I know Remote is an EOR and not all international platforms are. Over the last year I used a different international platform and did prefer that over Remote. The functionality was built out more, support was more responsive and as the HR admin I had more control over the contracts and editing.

How many employees or contractors you are planning to hire internationally. Does Remote support those countries and in what way? What is your annual budget for an International HRIS tool? How do you want federal taxes to be withheld from international employees or contractors? Do you want to offer benefits to international employees? If so, what benefit tiers are you looking to offer, can Remote support your company goals.

Remote increased the number of countries they offered onboarding and hiring during the time I used the platform.

Companies looking to hire internationally and ones' where they do not want to be the Employer of Record and would prefer the HRIS have an entity in the countries you are looking to hire in and be the EOR.

• Ease of use for both administrators and employees.
• AI functions generate a critical framework for training programs.
• Integration with existing platforms is seamless, and it includes performance management, collaboration tools, reporting, and data analytics.

I evaluated this platform for a client who made the purchase. The client needed a tool to support employee development and client learning for their rapidly growing business. Additionally, the platform needed to have API integration, analytics, and skills intelligence as they prepared to implement strategic workforce planning.

Pain Points:

• Decentralized and fragmented learning platforms
• Limited employee engagement in career mobility through learning and development
• Challenges with onboarding new employees— inconsistency and misalignment of expectations
• Lack of tracking and oversight for skills aligned with regulations and compliance for individual roles

• Lacks customization options and deeper analytics in reporting, which could be helpful as the company scales.
• The integration options work for the company now, but they will likely outgrow these in the next two years and need to look for new options.
• The cost is relatively high, which could prompt the company to consider alternative tools in the future.

We also evaluated Docebo, but at the time, AI capabilities were less of a priority for the client. I believe Docebo could be a future opportunity for the client, as I have recommended it for clients seeking stronger analytics and AI-driven capabilities.

My client’s top three priorities when looking for a similar tool are user experience, integration, and ramp-up time. Cost is also critical, as my clients are scaling startups accountable to investors, which means they need to get the most value for their spending.

Eloomi has expanded its integration options and improved its mobile experience, significantly enhancing the user experience. However, the cost remains a factor, driving a stronger need for the platform to increase its value, which it appears to be doing.

Eloomi is ideal for professional services, tech startups, and SMEs.

I appreciate Trainual for its modularity and user-friendly experience, which transformed the documentation of mundane processes into something engaging. Streamlining the onboarding process and ensuring compliance in strictly regulated areas became more manageable. Additionally, the ability to delegate and organize responsibilities has been crucial for improving accountability across the business.

One key challenge our business faced was the lack of documented departmental knowledge, which resided in the minds of long-term employees. Our aim was to extract this knowledge and create a comprehensive "knowledge base" capable of training new starters and increasing business scalability. Trainual emerged as the perfect tool for documenting and sharing processes, templates, policies, and other essential information with new and existing employees, as well as investors.

The cost was a significant concern; convincing the CEO to approve the expense was challenging. We could have documented processes on Google Docs, but Trainual's modularity, impact on streamlining our onboarding process, and role in maintaining accountability justified the investment.

Trainual stands out in the market for its ease of setup and use, and notably, its appeal to employees. It is engaging and not viewed as a chore, distinguishing it from systems that might be ignored by the team.

Key considerations include the need to document SOPs, processes, and policies, and whether your onboarding process requires support and streamlining. Trainual is an excellent choice if you need both. However, if your focus is solely on onboarding, other HRIS tools at a similar price point might better meet your needs.

Originally a simple training module platform, Trainual has evolved to serve businesses looking to document processes and organizational ecosystems comprehensively. It now offers functionalities similar to Trello or Monday.com for task assignment and tracking, targeting a broader range of business needs.

Trainual is ideally implemented at the start-up stage to prevent issues like process duplication and confusion. It's designed to serve as a "business-in-a-box" handbook for seamless operations. However, it's also beneficial for older businesses, as we found when integrating it into our 18-year-old company for consolidation purposes. Trainual facilitated this transition smoothly.

Rippling encompasses features for every HR component, including recruitment, payroll, HRIS, benefits administration, and engagement. The platform's user-friendly interface makes it easy to navigate and use. Rippling's integration with other systems ensures seamless data flow and process automation. The comprehensive nature of Rippling's suite of products allows us to manage all HR functions within a single platform, enhancing overall efficiency.

Our organization chose Rippling to address the need for a comprehensive HR software solution that could handle multiple aspects of employee management. Prior to using Rippling, we faced challenges in integrating various HR functions such as payroll, benefits management, and time tracking into a single platform. Rippling provides a suite of products, including an applicant tracking system (ATS), full payroll and benefits management, time and attendance tracking, learning management, and professional employer organization (PEO) services. I have used Rippling for over a year and found it instrumental in streamlining our HR processes and enhancing overall efficiency.

The pricing structure lacks full transparency. Additional modules cannot be acquired independently; instead, the core Rippling Unity platform must be purchased first. Opting for the HR help desk feature, which includes phone and email support, incurs additional costs that escalate as more features are added.

I have not used other tools to know the difference between them and Rippling.

Rippling is a comprehensive HR platform designed to streamline and automate various employee management processes. Its extensive features empower users to seamlessly handle hiring, employee management, payroll, and training tasks. Beyond HR functionalities, Rippling also provides IT solutions for configuring and overseeing computer devices and application access. This platform is particularly well-suited for small to midsize companies, especially those with aspirations for international expansion.

I’m unsure of how WorkTango changed or evolved over time.

It is particularly well-suited for medium-sized businesses and large startups in need of a modern payroll platform.

The applicant tracking system works well for our small (less than 500 employees) business. It integrates well with our background check processes. It improves our communication with potential hires.

My company started using Clear Company because we wanted to make the onboarding process smoother for new hires. Prior to using Clear Company, we had a disjointed process. We had to individually craft emails to applicants in the recruitment process, and check in constantly on where we were in the process of recruiting them and completing background checks. Clear Company allowed us to streamline the process. We were able to set up customizable templates for ongoing communication with new hires. We were also able to streamline the background check process.

It takes some time to learn how to use it. We have not tried integrating with our payroll/HRIS software because it doesn't seem like it will function that well. It doesn't integrate with our social media.

I have not used other tools just like Clear Company, but we added Clear Company to our tool chest because it offers functionality that our HRIS software does not when it comes to applicant tracking and onboarding.

If you're considering using Clear Company, think about what functionality it will add that you don't already have with your other HR software. In our case, it adds additional applicant tracking and background check integration functionality that we wouldn't otherwise have. I would also consider the price. It is well-priced for our smaller business where we only pay for the essentials for a few users each month. The price could add up quickly in larger businesses, so you need to consider if the value-add of the product is worth the price tag.

I know they integrate with more payroll/HRIS systems than they used to (but still not with ours). They have improved the user interface over time as well.

I think Clear Company is good for small to medium-sized businesses. It is right-priced for this size of business and adds functionality that most businesses this size might be lacking in their other HR software.

I liked the reliable customer-centric focus of the Atlas team. I could count on their compliance and global regulatory guidance. I liked the cost-benefit.

We used Atlas HXM for three years. My company had cross-border employees, both inside and outside of the US. A pain point for them was maintaining one database, one source of truth for their employee records, and needing the flexibility to hire people quickly in new global regions. The key benefit of Atlas was that they were the employer of record, which was better than a PEO, saving me a lot of time setting up employer and other tax-related accounts. It is a good system and an alternative to the big players who are only interested in the bottom line. Customer-focused system.

It lacks flexibility in customized functionality. They could improve their customer support response time (but it wasn't bad considering the time zone differential). They could reduce costs or provide more incentives for smaller businesses or startups.

I have used many similar tools. Atlas HXM is truly a global provider! From Western to Eastern Europe, they are everywhere! I preferred this system over others because I could rely on them consistently in areas of global rules and regulations I was unfamiliar with.

Are you in need of a global employer of record for your business? How many countries do you have employees in? Do you struggle to keep current with global compliance at your company?

I haven't seen many changes, but since they are small, I assume evolution will happen quickly.

Global entities with cross-border employees.

1. BambooHR is an incredibly user-friendly HR platform that has made it easier than ever to manage employee data.
2. it makes onboarding new employees a breeze, allowing us to quickly and accurately collect important documents with just a few clicks.
3. The powerful analytics BambooHR provides are also great for keeping tabs on performance, compensation, and attendance.

We chose BambooHR as our Human Resources software because of its expansive, easy-to-use capabilities. We wanted to automate HR processes and initially used Zoho but we found a problem integrating Zoho to meet our expectations since Zoho requires knowledge of IT. BambooHR allows us to easily manage employee timesheets, track new hire onboarding processes, create interactive checklists, and track performance goals with ease. We have been using BambooHR for almost two years now and have seen a great ROI. BambooHR has moved our HR processes into the 21st century and enabled us to make changes quickly while keeping track of valuable data that would have taken us significantly longer to include manually.

1. BambooHR does not offer a significant number of options when it comes to customizing your dashboard or user profiles.
2. BambooHR lacks many advanced reporting features.
3. BambooHR does not currently offer the ability to track vacation hours for individual employees.

Its strong suite of features make it stand out from similar tools. BambooHR simplifies the onboarding process by helping to manage employee data, providing an effective way to track hours and attendance, or designing custom workflows for tasks like vacation requests. What I particularly appreciate about BambooHR is its ability to create employee reports that are fast, intuitive, and easy to use. BambooHR also integrates seamlessly with other software such as payroll, benefits management, and mailing services. Overall in comparison to other HR tools available today, BambooHR stands above many of them. Its intuitive design and robust functionality make it my preferred choice for managing my HR processes; it gives me everything I need in one place without any hassle.

When considering BambooHR as the right software solution for your business, there are several key criteria to consider. Thoughtful evaluation of factors such as cost and implementation time frame should be taken into account to make BambooHR fits into your business plans and operations. Additionally, it’s important to understand BambooHR's functionality and its capacity for automation to guarantee you’re getting the most out of the software in terms of streamlining tasks and increasing efficiency.

By consistently listening to customer feedback, BambooHR continues to evolve and grow along with its users' needs. BambooHR now provides software solutions that allow companies to streamline their mundane, yet essential HR processes like record-keeping, onboarding, and more. BambooHR has also added more robust analytics and reporting functionality to offer real-time visibility into human capital metrics.

BambooHR is an incredibly valuable tool for businesses of all sizes looking to streamline their HR processes. It makes it simple to store employee information, set access permissions, and track important past and present data. From small independent businesses just getting started with their HR needs, to large organizations that have much more complicated paperwork requirements. because the software offers a high range of features and prices that can fit any type of business.