10+ Best Candidate Sourcing Software and Tools for Recruiters
We tested each candidate sourcing tool and weighed them against our deciding criteria. Here are the best tools for sourcing candidates.
Top Candidate Sourcing Tools
Effective candidate sourcing software enables employers to tap into a wide pool of talent who might not be actively job-hunting but could be perfect for the roles they’re hiring for.
But what is the best sourcing tool for recruiters? How much does it cost? And what exactly can it do? We’ve done dozens of demos and talked to some of the most successful recruitment teams who swear by these tools for their daily sourcing quest. Here’s our list of the best options, plus all the other info you should know before picking one.
While we have looked into numerous factors to select the best candidate sourcing tool, the ones that stood out to us are search capability, database size and quality, AI-powered sourcing, and candidate engagement features. Our evaluation process involves hands-on demos, insights from HR tech experts, rigorous software testing, and feedback from actual users to assess how the tool performs in real life.
- Search Capability: The tool must offer advanced and targeted search options to assist recruiters in finding qualified candidates quickly. We picked those with search filters like location, skills, experience, and keywords to ensure they’re helpful in streamlining the sourcing process.
- Database Size and Quality: We looked for both the size and the accuracy of the database a sourcing tool offers over time. The best sourcing tools have extensive databases and regularly update them for reliable candidate information.
- AI-Powered Sourcing: Modern tools leverage AI-driven features to assist recruiters in analyzing candidate data, identifying patterns, and recommending the best matches for specific roles. We also paid attention to the methodologies behind the AI to ensure all of the AI help is accurate and compliant.
- Candidate Engagement Features: Engaging with candidates is as essential as finding them. We went for tools that include personalized messaging and automated follow-ups for a positive candidate experience.
Want to learn more about our evaluation process? Check out this comprehensive article on How We Evaluate HR Software Vendors.
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Manatal
Manatal’s sourcing capabilities are superior to most. Besides budget-friendly ATS features, the platform offers a LinkedIn extension and AI-powered sourcing for advanced candidate recommendations and filtering—at an unbeatable price.
PROS
- Budget-friendly ATS option with AI-powered sourcing tools.
- 14-day free trial for exploration.
- User-friendly interface with drag-and-drop pipelines.
- AI-based recommendations save time in candidate screening.
- Web-based platform for seamless access.
- Free data migration from existing hiring software.
- Transparent and flexible pricing options (just added 1 new plan Enterprise Plus in Apr 2024).
- Chrome extension allows users to import candidate profiles directly from LinkedIn and LinkedIn Recruiter to Manatal.
- Manatal is quite affordable and offers a 15-day free trial for users to test it out before making commitments.
- Manatal is fairly easy to use. It features drag-and-drop enabled pipelines for candidate organization.
- Manatal’s AI-based recommendations feature can save hiring managers quite a bit of time. It’s able to scan job descriptions then search a users talent pool and bring up candidates most suited for the job.
CONS
- Core products are available in English and Spanish only.
- No free plan is available.
- API integrations can be technologically complex and are only available on top-tier plans.
- Boolean search and advanced search cannot be used simultaneously.
- The AI recommendations feature works best with resumes that are in English, and doesn’t work as accurately with other languages according to several users’ feedback. Several users have also complained about Manatal’s interface only being available in English and that career pages cannot be published in languages other than English and Spanish.
- Manatal doesn’t offer a free plan. We mention this as a con as several SMB-geared ATSs do offer a free-forever verison, and that puts Manatal slightly behind competition.
- Manatal doesn’t offer prebuilt integration modules. They do have an open API that allows users to plug in third-party products and custom tools, but that required a bit more time and technical knowledge to accomplish. It’s also worth mentioning that only Custom plan customers can access Manatal’s API and Zapier integration. Customers on the Professional and Enterprise plan cannot.
- Users can search for candidates via Boolean Search or Advanced Search, but cannot combine the two search methods together. E.g users cannot use the Boolean search operators (AND, OR and NOT) within Manatal’s Advanced Search tab.
If you’ve researched ATS, you've likely come across Manatal. The tool is renowned among SMBs for its wealth of features, boasting connectivity with 2500+ job board integrations, a branded career page, a LinkedIn extension, and a referral program—all at a surprisingly low cost. But rather than resting on its laurels in the ATS domain, Manatal keeps its feet on the ground and offers a handful of features for sourcing within the user’s existing candidate database.
We were initially drawn to Manatal's AI-powered recommendation engine. The AI made no mistakes as we challenged it with our Sales Executive job descriptions (JD): It scanned the JD, dug into our candidate database, and presented us with a list of candidates matching in quality and skills—all within a few seconds without any glitches. We can imagine how helpful this tool will be for teams with a large existing talent pool, especially staffing agencies, to make the most of their own resources.
One of the troubles of maintaining a self-built talent database is that you have to ensure all the info is up-to-date over time by yourself. That's why we were thrilled to find out that Manatal can auto-enrich candidate profiles with data from social media accounts. Yes, auto-enrichment!
But let’s be honest: limiting the candidate search within the existing database means you won’t find the talent you’ve never engaged unless you pair Manatal with a sourcing tool like Fetcher or HireEZ. This sort of integration likely won’t come cheap either, as such sourcing tools aren’t within Manatal’s pre-built integrations and, to access its API and Zapier integrations, you have to opt for its highest-tier plan.
We also should warn you that while Manatal’s AI recommendation tool works with English resumes, it doesn’t work as well with resumes in other supported languages.
10,000+ organizations, including Unilever, Coca-Cola, Panasonic, Ogilvy, and Toyota.
Manatal has four plans. Here is their pricing when billed annually:
- Professional plan: $15/user/month for up to 15 jobs and 10,000 candidates, with unlimited guests.
- Enterprise plan: $35/user/month for unlimited jobs, candidates, and guests.
- Enterprise Plus: $55/user/month and includes all Enterprise features, user groups, open API access, SSO log-in, priority support, and access to Beta features.
- Custom plan: Custom features and support. Pricing upon user request.
Best For
Manatal is the ideal choice for budget-conscious organizations in need of an intuitive ATS with powerful AI sourcing capabilities.
Humanly
Humanly is a top-tier AI recruitment platform. Since their acquisition of Teamable, they’ve put out a solid candidate sourcing tool that stands out for its AI recruiting features and automation of candidate touchpoints. You can sync all its workflows with your ATS and look for specialized talent with surgical-like precision.
PROS
- Humanly leverages a huge database of candidates to present you with talent from all corners of the globe. You can also source new ones through their Chrome extension while browsing sites like LinkedIn and GitHub.
- The Humanly tool integrates with hundreds of ATSs, providing an upgrade to your sourcing that won’t require you to switch tools.
- Generative AI is cleverly implemented for messaging candidates, automating campaigns, and ranking candidates at various stages of the hiring funnel, yet a human can step in and take over at any time.
- Their reporting module is among the cleanest and most in-depth we’ve seen for this kind of tool.
- Humanly leverages a huge database of candidates to present you with talent from all corners of the globe. You can also source new ones through their Chrome extension while browsing sites like LinkedIn and GitHub.
- The Humanly tool integrates with hundreds of ATSs, providing an upgrade to your sourcing that won’t require you to switch tools.
- Generative AI is cleverly implemented for messaging candidates, automating campaigns, and ranking candidates at various stages of the hiring funnel, yet a human can step in and take over at any time.
- Their reporting module is among the cleanest and most in-depth we’ve seen for this kind of tool.
CONS
- Since it’s a tool that was relaunched after a company acquisition, there might be some changes in the near future that could impact your workflows.
- The price point might be a bit steep for smaller teams, but they do offer custom prices based on the functionality you need and the number of users.
- Since it’s a tool that was relaunched after a company acquisition, there might be some changes in the near future that could impact your workflows.
- The price point might be a bit steep for smaller teams, but they do offer custom prices based on the functionality you need and the number of users.
Humanly is an AI-driven comprehensive recruitment platform that’s designed to work as your co-pilot when adding new and refreshed profiles to your ATS pipeline. While we were already quite familiar with Humanly’s products, it was a pleasure to revisit them and get a demo of their new candidate sourcing tool.
We found the way it works to be super simple and easy to start with. After syncing with your ATS, one potential avenue is to show the tool a profile of the type of candidate you’re looking for. This will then scour its database and candidates already in your ATS to present you with options similar to the example you started with. One of its superpowers is that it can find candidates you might’ve already looked at but may be a great fit for what you’re currently looking for.
As you see candidates that might be a good fit, you can choose to engage them with a few clicks. The platform lets you create AI-powered email campaigns optimized through machine learning. You can rapidly tweak each send based on what has performed best in the past and what’s unique about each candidate. The AI helps with building full email drips, personalizing messages, following up, and even responding to and updating the ATS. You can even automate candidate scheduling, feeding the tool times that you’re available and letting the applicant book a slot once you’ve advanced them to the interview stage.
While it’s certainly a super efficient way to hire, Humanly does have a learning curve that even tech-savvy recruiters need to be ready for. There are tons you can do, and their sleek UX certainly makes it easy, but we found that you need to put in several hours to get the full benefits of the tool. In a similar vein, it’s not the most cost-effective solution out there. Their target audience are mid-market HR teams, so it’s not quite the best fit for smaller recruiting teams or SMBs.
Humanly is used to find top talent at places like Microsoft, Fazoli’s, and Moss Adams.
For use with teams, Humanly is priced according to the functionality required, the number of seats, and other project-specific items. The best way forward is to request a demo with them, and they’ll put together a plan just for you.
Best For
Humanly is best suited for medium-sized organizations that require scalable, efficient, and comprehensive recruitment solutions. It's particularly beneficial for companies that deal with high-growth hiring.
AmazingHiring
AmazingHiring is hyper-focused on technical candidate sourcing. The sourcing platform comes with advanced technology that supplies a database of 600M+ engineering talent profiles, a free Chrome extension, and a robust data enrichment tool that gives away 150 first credits.
PROS
- Frequently rolls out new feature enhancements.
- Effective for technical recruitment.
- Two-way integration with SmartRecruiters.
- The data enrichment feature comes with 150 free credits.
- Offers a free and a paid Chrome extension.
- Frequently rolls out new feature enhancements.
- Effective for technical recruitment.
- Two-way integration with SmartRecruiters.
- The data enrichment feature comes with 150 free credits.
- Offers a free and a paid Chrome extension.
CONS
- The UI looks rather outdated.
- No free trial. Pricing isn’t disclosed upfront.
- Can connect with only a few HR tools, most are one-way integration.
- The UI looks rather outdated.
- No free trial. Pricing isn’t disclosed upfront.
- Can connect with only a few HR tools, most are one-way integration.
AmazingHiring has made a good impression on us since we began using it for tech recruiting a few years back. But seeing it today makes us realize how far the sourcing tool has come.
Like almost any other sourcing tool, AmazingHiring offers options for manual or AI-assisted sourcing. Technically, its filters are quite similar to what we’ve seen on LinkedIn but are visualized with histograms and bar graphs, which definitely makes the whole dry, complex filtering look more interesting. What really impressed us, though, was the real-time market insights it provides here for each search. Unlike LinkedIn, which only offers profile counts per parameter set, AmazingHiring gives users a downloadable report that breaks down the talent pool size by location, experience, seniority, company size, and six categories more.
If you have multiple sourcers or recruiters doing the searches simultaneously, you’re also going to love the LinkedIn views feature. It enables users to exclude or include LinkedIn profiles that have been viewed in the last 30 days.
Automated candidate recommendations aren’t new in this space, and compared to competitors, AmazingHiring was quite slow when rolling out this feature in summer 2023. However, the way recommendations get updated every time a new candidate is added and look-alike pipelines are auto-built based on user preferences compensates for this delayed release.
For those with candidate databases that haven’t been updated for a while, AmazingHiring’s Data Enrichment is worth considering. This feature requires a separate purchase but contacting the vendor’s sales rep can fetch you 150 free credits.
This sourcing platform is also one of the very few we’ve reviewed that provides a free extension non-users can opt for. It’s not as powerful as the paid one but this freebie gathers all links to candidates’ Github and StackOverflow, which can be pretty helpful for researching examples of their code and ranking on these sites.
When it comes to AmazingHiring’s integration, we were a bit put off. The sourcing tool has a limited list of ATSs and recruiting software it can connect with. Except for its integration with SmartRecruiters, the rest is one-way. For example, the system can’t auto-update profiles in Workable, and Teamtailor integration doesn’t allow candidate resumes to be exported.
10,000+ companies, including EPAM, Akamai Technologies, Alexander Mann Solutions, Dell, and ABBYY.
AmazingHiring pricing is undisclosed on its website. Our research indicates that all AmazingHiring’s contracts are annual and start at $4,800 per seat. Enriching contacts is charged separately if you want to take advantage of that feature. The vendor also offers custom pricing for individual freelancers who want to use the platform.
Best For
AmazingHiring is best for large staffing agencies, enterprises, and growing teams to source technical talent.
I use AmazingHiring daily. AmazingHiring allows me to source candidates. It also helps the team find relevant information from multiple profiles. Its primary purpose has been to cut down research time for my team. I am particularly impressed with its search capabilities.
I like its search capabilities. I enjoy being able to find candidate contact information using their AI tools. It helps cut down research time tremendously.
We purchased AmazingHiring to parse through online profiles more effectively. The hiring team uses the service to streamline research on candidates. AmazingHiring combines multiple profiles to give a clear perspective on a candidate's career and trajectory if hired. It is a useful tool in employee sourcing. I have used AmazingHiring for approximately 2 years.
It is an expensive service at an approximate $5k price point. Occasionally there are issues with the auto-tag feature. I have run into a few issues with its mailing list features but none that were a major problem.
Can you afford the software? Do you have a team to verify that contact information for candidates is not outdated? Do you need access to a candidate's social media to determine hiring?
It has been a consistent product and I do not have major complaints. Customer service is responsive and they integrate well with any ATS I have used.
I would suggest this product for teams with a heavy tech influence.
This is not the best for independent contractors due to the price.
Rolebot
Rolebot's a newbie in the game but steps up boldly in AI-driven candidate sourcing. The software takes on the time-consuming task of open-ended searches and candidate outreach entirely for clients. Plus, their monthly billing and unlimited seats bring that flexibility we love.
PROS
- AI-backed sourcing with human spot-checks.
- AI feedback loop for continuous quality match improvement.
- 24-hour turnaround for every 15 system-sourced candidates.
- Interview coordination within the platform.
- Advanced filtering for hard-to-fill roles such as engineering, healthcare & fintech.
- Solid track record of candidate outreach success (30% response rate).
- Support includes a dedicated CSM and embedded platform videos.
- Transparent, unlimited-seat pricing.
- AI-backed sourcing with human spot-checks.
- AI feedback loop for continuous quality match improvement.
- 24-hour turnaround for every 15 system-sourced candidates.
- Interview coordination within the platform.
- Advanced filtering for hard-to-fill roles such as engineering, healthcare & fintech.
- Solid track record of candidate outreach success (30% response rate).
- Support includes a dedicated CSM and embedded platform videos.
- Transparent, unlimited-seat pricing.
CONS
- The number of received candidates per day is fixed to 15. No options to adjust it.
- No free trials. Pricing on the higher side.
- No built-in candidate engagement tools available if users want to do their own outreach.
- Limited integration options.
- The number of received candidates per day is fixed to 15. No options to adjust it.
- No free trials. Pricing on the higher side.
- No built-in candidate engagement tools available if users want to do their own outreach.
- Limited integration options.
If you'd met Rolebot pre-2022, you'd see how much it's grown since then. It barely scratched the surface at the time—only U.S. searches, basic filters. Now it rivals, if not surpasses, LinkedIn Recruiter in certain areas. Global talent discovery, company-specific targeting, the ability to sidestep unwanted company profiles, nifty filters for tech roles, and a wealth of diverse data sources, it's all there.
The way Rolebot harmonizes AI and human expertise in candidate sourcing might remind you of vendors like Fetcher—rooted in passive recruiting, where AI lays the groundwork and humans add the finishing touches. But the software sets itself apart by taking on outreach entirely and delivering an average response rate of 30% compared to LinkedIn InMail’s 18-25%.
Rolebot handles the open-ended searches by crawling structured and unstructured data from public sources like blog posts, social media profile updates, conference attendee lists, press releases, and media mentions, to curate candidate profiles resembling mini-resumes and social links. Every 24 hours, you get a fresh batch of 15 candidates based on your filters. Thumbs up or down lets you signal your preferences. Rolebot uses this feedback to sharpen its AI, similar to what we’ve seen in Fetcher.
When it comes to outreach management, Rolebot takes full ownership. The vendor has an in-house dedicated TA team that spends a good two to three weeks engaging preferred candidates for initial client interviews. It's a win-win in many respects—Rolebot lifts the outbound recruiting off clients' shoulders. Yet, this hands-off approach might not suit those seeking complete control. Due to the system’s design, opting for DIY outreach means you won’t get any built-in features like the custom drip campaigns usually found in vendors like HireEZ or SeekOut.
While we appreciate Rolebot's efforts to expand its integrations over time, the available options still lag behind competitors like Loxo or SeekOut. You can only find a few prominent ATSs: Greenhouse, Lever, SAP, and iCIMS, meaning you must either use Rolebot as a standalone tool or manually import candidate data from the platform in Excel and then upload it to your HR systems. Additionally, though the vendor suggests that 15 candidates per day are optimal based on their testing, we empathize with those feeling constrained, as there are no available options to adjust this number. Unreviewed candidates from a day won’t vanish, but without review, the AI won’t have enough data to learn and improve future results. Thankfully, Rolebot—both the system and CSM—has a knack for sending timely reminders to ensure users finish their homework.
50+ organizations, including Snowflake, Cornerstone, and Dentsu.
Rolebot's enterprise plan starts at $3,000/month for 5 roles, with unlimited users, a dedicated customer success manager, and monthly billing. Free trials are not yet available. Additionally, those with multiple team members involved in hiring will find Rolebot’s unlimited seats offering a true gem, as whether you need one seat or twenty, you get the same bill.
Best For
Rolebot is best for enterprises (500+ employees) looking to free up their recruiters from candidate sourcing and initial engagement so they can focus on higher-value activities such as interviewing and skills evaluation.
We use Rolebot as part of our sourcing process. On a daily basis, we have hiring managers review potential passive candidates for Rolebot to reach out regarding interest. We manage our process via our ATS and Rolebot seamlessly ties into it. Rolebot adds quality candidates to our process.
High quality candidates, especially for unique roles. It costs significantly less than Linkedin. Great use of current technology to improve recruitment.
When I joined AudienceX, it took 2-3 months to find quality candidates to fill open roles. We were looking for a tool that could align with our new speedy hiring process. Furthermore, we did not want to overspend for external recruiters and, at the same time, speed up a time-consuming portion of recruitment, which is sourcing.
There is nothing I dislike about it. Easy to use for our managers, gets us what we need. For now, they are a must-have for us.
I tried others or rather competitors. They overcomplicate the process, Rolebot keeps it simple. I know what I am getting.
Cost of an external recruiter per role, it's between 20-30% of the base salary per role. If you hire 3 roles per year, this tool pays for itself.
Little changes or recommendations we make eventually make it to improvements. Sometimes we like candidates, but they are not ideal for our role, and we wanted to have the option to skip or move candidates to other roles, now we can do it with Rolebot.
Amazing for hiring managers, recruiters, and VPs!
Teams who recruit less than 4 people per year.
Arya by Leoforce
Arya is developed by Leoforce, an AI recruiting company with a focus on talent sourcing, and has constantly gotten better over time with new features being introduced almost every quarter.
PROS
- Talent database of 850M+ sourced from 70+ platforms.
- AI’s ability to produce fast and accurate candidate recommendations.
- Candidate communications include chatbot, email, text, and direct dial.
- Loads of useful features like Scouting Agent, Candidate 360, and Score Details.
- Talent database of 850M+ sourced from 70+ platforms.
- AI’s ability to produce fast and accurate candidate recommendations.
- Candidate communications include chatbot, email, text, and direct dial.
- Loads of useful features like Scouting Agent, Candidate 360, and Score Details.
CONS
- Pricing no longer disclosed. No free trial either.
- Workflows lack customization.
- No Chrome extension.
- A significant drop in the number of sourceable candidates outside of North America.
- Pricing no longer disclosed. No free trial either.
- Workflows lack customization.
- No Chrome extension.
- A significant drop in the number of sourceable candidates outside of North America.
Arya by Leoforce is excellent for many reasons, including its AI candidate matching, open web and user ATS/CRM sourcing, a multi-channel candidate engagement suite, and a chatbot that can ask candidates screening questions and schedule calls with qualified ones. However, for us, regular product advancement is its strongest USP. If we compare Leoforce's investment in developing new features with other sourcing platforms we’ve tested, there are very few that match this tool.
The latest enhancement to Arya’s capabilities is the Scouting Agent—an AI-assisted search agent introduced in December 2023. What makes this feature exceptional is its ability to search for new candidate profiles added or updated within the previous 24 hours in the user’s selected sourcing channels or integrated job portals with Arya.
Users can create not just one but multiple Scouting Agents per job description, each using different search parameters to broaden the candidate pool. We only need to set these agents up once, and in return, the AI makes sure the searches will be automated and ongoing—no new profiles will go missing.
Given the quality of Arya’s new Scouting Agent, we expected nothing less from other fresh features like the Score Details tab within the Candidate 360 view. And it didn’t disappoint.
On this tab (head to a candidate profile, then the Score Detail tab, click the link ‘Why this rating?’, and you’ll get there), the system displays a detailed breakdown of how and why a candidate received a particular score relative to the role. There is also a graphic alongside showing what the candidate has to offer compared to the job description and other relevant candidates.
We think this level of transparency and visibility will be loved by recruiters and hiring managers alike: They get the data needed to make informed shortlisting decisions and have good materials for personalizing candidate outreach.
However, we don’t think teams prioritizing great flexibility and customization will be fond of Arya. The sourcing tool’s workflows are fixed in a set order—they cannot adapt to your workflows, so you have to adapt to theirs, unfortunately.
Another trade-off for Arya’s advanced AI features is that the vendor no longer discloses its pricing and has also discontinued its free trial. They only accept annual subscriptions, and pricing can be around $3,000—not very exciting news for SMBs, eh?
Lenovo, American Century Investments, PeopleScout, Ecotalent, Polaris Alpha
Arya by Leoforce has four custom-priced products: Arya Quantum, Arya Fusion, Arya Concierge, and Arya Applicants on Demand. No free trial is available.
Best For
Arya by Leoforce is best for corporates and staffing firms of medium-to-large sizes and in North America.
I organized my sourcing by requisition. Each requisition included the job description and criteria for Leoforce/Arya to use in its candidate search. As prospects were found, I would either accept or decline them. Leoforce/Arya utilized AI, so it constantly learned as we selected or declined candidates, improving search results over time. You could reach out to prospects directly from the system by email, or if they opted in, by text.
I liked that the prospect pool was constantly being refreshed from company websites and job boards. The tech support teams listened and tried to resolve whatever issues we were having. When you requested contact information on a prospect, the response was generally fairly quick.
Leoforce/Arya was a sourcing tool for us. It was integrated with our ATS, and I used it off and on for at least six years. During this time, the clients I sourced for were from varying industries. Leoforce/Arya pulled candidates from its database and various job boards like LinkedIn, Indeed, CareerBuilder, Dice, and ZipRecruiter. For some prospects, the system provided contact information, or the recruiter could express interest in a prospect and request contact information.
The server was very slow, so getting results was sometimes frustrating. The contact information was sometimes an old job email address and no longer valid. Some of the contacts were outdated and not useful anymore.
Leoforce/Arya rates candidates for the recruiter, making it faster to decide which candidates to reach out to first. They focus on ways to impact KPIs and performance metrics, making them a true partner for staffing companies.
When sourcing, look at the number of potential candidates in the pool. Consider the benefits the tool offers in terms of KPIs and performance metrics. How can this tool save time for your recruiters? Can this tool serve all the industries you work with?
Leoforce/Arya has worked closely with various staffing and RPO companies to understand what recruiters and sourcers do daily. They found a way to rate candidates so recruiters don't spend valuable time on that task—they can start contacting candidates right away. There are specific programs for staffing, RPO, Technology, Healthcare, and Banking. They have thought of everything.
Leoforce is goof for all types of organizations.
I can think of any it would not be good for.
hireEZ
hireEZ stands out for engagement, analytics, and collaboration features. The platform is built for enterprise-scale teams looking to increase efficiency in candidate sourcing..
PROS
- Simple and easy-to-navigate UI.
- Boolean Builder provides users with options to make and use boolean strings for their sourcing.
- Search across 800M+ candidate profiles from 45+ online platforms.
- Daily emails delivered to TA teams offer AI-backed candidate recommendations.
- Automated, unlimited email sequences to candidates.
- 30+ advanced AI filters, including gender, race, and ethnicity.
- Native tool for rediscovering talent within users’ ATS.
- Chrome extension can search on 45+ platforms.
- 30+ ATS integrations.
- Great customer support.
- Intuitive, modern, and continuously evolving UX.
- Quick and unique sourcing capabilities. Many users indicate they get compelling candidates they hadn’t seen with other sourcing methods, some of which lead to good hires. Often, this happens in less time than the methods they were trying before.
- Unlimited follow-ups with each contact you pay for. This demonstrates how self-assured hireEZ is with the quality of their sourcing. They are confident about people not abusing this feature and stop contact when it’s clear a candidate is not interested— or simply because they found the right ones and stopped their search.
CONS
- Some candidate contact info is incorrect or out of date.
- Integration with LinkedIn isn’t seamless.
- No option for monthly pricing.
- No free trial.
- Since it’s always changing, parts of the platform may be buggy at times, which tends to be a minor nuisance we hear often from the mouths of recruiters. However, these bugs tend to get fixed quickly.
- Some recruiters have also pointed out a small whole issue performing searches: the tags for job titles are often too narrow, and sometimes the search function won’t include specific titles that they consider essential in their practice.
- While it has a growing list of integrations, it does not integrate with popular job sites like Wellfound. Furthermore, the LinkedIn integration could be expanded, and it only connects with ATS/CRM, calendars, and video interview software.
We’ve tested dozens of sourcing options: hireEZ is one of the few vendors offering both the traditional Boolean search and well-built AI sourcing tools (rather than just the AI).
Using Boolean in hireEZ is just as easy as LinkedIn, and the candidate results are just as good, if not better, with much more detail on candidate profiles. For those aiming to take their searches further, hireEZ’s AI searching tools offer over twenty filters with intelligent learning and contextual search capabilities.
While both LinkedIn Recruiter and hireEZ let you find candidates with specific sourcing criteria like past and current job titles, companies, and years of experience, only hireEZ has capabilities for diversity sourcing and rediscovering potential talent within users’ ATS database.
Like SeekOut and Fetcher, candidate profiles sourced through hireEZ equip recruiters with insights on the candidate’s job availability scores, average market values, technical repositories, and social media links—ranked by relevance to their search queries. The sourcing tool’s advanced AI filters also make searching for talent in tech, healthcare, clearance, and academia easy.
hireEZ’s engagement features are on par with peers like Fetcher and Gem. It only took us a few minutes to get an email sequence ready and we can imagine how efficient it would be for recruiters to reach out to hundreds of candidates at once with the pre-built email templates and the bulk actions provided.
Our biggest concern with hireEZ is the lack of human oversight. There are modern AI sourcing and recruiters’ beloved Boolean strings. But is there human spot-checking of the results produced by hireEZ’s algorithms? Not that we could see. Moreover, some GPT features, such as the email generator, frankly speaking, weren’t particularly strong. It basically produces the same results you could find by giving ChatGPT the same prompts.
It shouldn’t be necessary to onboard both hireEZ and LinkedIn Recruiter for candidate sourcing, but, if you plan on doing so, prepare for some hiccups. While hireEZ showed no flaws when we connected with different ATSs and CRMs like Greenhouse, Lever, or JazzHR, it performed rather poorly when paired with its rival LinkedIn.
Over 600 companies have used hireEZ. Examples include Nike, Continental, Wayfair, Intel, Ceridian, and Novo Nordisk.
hireEZ doesn’t disclose its pricing. You need to contact them for an exact quote.
Best For
hireEZ is an excellent help for corporates and agencies looking to fill from a hundred to a few thousand positions per year.
Amazing feature of the HireEz Insights (that LinkedIn doesn’t provide) is the average market salary per location and per position.
It helps in re-creating the sourcing strategy, when I think about skipping the countries that offer higher compensation than my opportunity could offer.
An interesting feature is that on each HireEz profile that you put in your project, you can have a scheduled reminder for the note. For example, on a Friday afternoon, it helps me set up the notification of the date and time for the next week when I should ask for a Hiring Manager to review, etc.
Another benefit is that it is integrated with Outlook and I’ve sometimes used it to schedule interviews.
One of the best things is that it is also an email discovery tool.
I find it very useful that mandatory and preferred skills can be separated.
The perfect advantage over LinkedIn Recruiter is the diverse set of filters: it is possible to focus the search to provide more results for women, African American candidates, etc.
The HireEz tool was bought as an additional sourcing platform besides Linkedin Recruiter. In an organization big as ours, many hundreds of recruiters have been already in touch with the same Linkedin profiles.
Therefore, HireEz was expected to help find more candidates who don't use Linkedin. My team was also interested in trying its AI Sourcing for high-volume recruiting. I’ve been using HireEz for around 1 year.
The same Boolean searches have been used on HireEz and Linkedin for Job titles and for keywords at the same time.
HireEz doesn’t provide much more results than Linkedin Recruiter. This was the case for different non-technical roles.
Filtering options for languages are more limited than on Linkedin.
You cannot choose the level of knowledge.
I’d like to point out that AmazingHiring also connects a lot of social networks together when creating a candidate profile - however on AmazingHiring you can actually choose which social network to research and which to skip when searching! I find that advantage amazing.
If your team has many members like mine I’d advise you to choose a leader of the project to get everybody accustomed to using HireEz, and to test it before that.
Think about how long your organization plans to use it. Maybe it is very useful as a long-term investment for big companies, since it has AI in itself, and can improve its customized results.
It started as an AI sourcing platform but recently it improved the features to the point that now it can be used as ATS.
I think it is very good for the huge organizations which have many open positions at the moment and the need for high-volume hiring.
Maybe it won’t be so useful for startups or small or new organizations.
Fetcher
Fetcher rocks the candidate sourcing game with its 3-step vetting approach—AI searches, team spot-checks, and user feedback on pre-vetted profiles so the system can refine its search results. Good news for SMBs: Fetcher now comes with a free plan and a free trial you can easily opt for on their website.
PROS
- Clean user interface that is easy to navigate.
- Great customer support.
- LinkedIn sourcing plugin available for all users.
- Excellent sourcing tool for accessing candidates with specialized skills.
- Automated outreach for personalized messaging and cold email campaigns.
- Transparent pricing, including monthly payments, free plan, and trial.
- Native interview scheduling tool available for all paid users.
- Fetcher is highly rated by customers for its clean interface, ease of use, and customer support.
- According to most users, Fetcher's sourcing tool is one of the best in the business, providing them access to the best candidates with specialized skills and backgrounds.
- Customers find Fetcher's automated outreach feature extremely useful for sending cold emails and personalized messages to potential candidates.
CONS
- Fetcher talent sourcers limited to higher-tier plans.
- No ATS integrations for the free plan.
- Occasional glitches when sourcing and requesting profile refreshes.
- Sourcing algorithms may show over/under-qualified candidates initially.
- Some users report experiencing bugs and glitches while using the software.
- In rare cases, Fetcher may source either over-qualified or under-qualified candidates for a particular role. However, according to users, their team is quick to correct and refine the search criteria in such scenarios.
Algorithms and humans share the spotlight in recruitment these days and finding that sweet spot between them isn't easy. Our ‘tour’ with Fetcher showed that the tool strikes that balance flawlessly.
Unlike Rolebot, which is fixated on giving 15 candidate profiles daily, Fetcher lets us decide how many profiles we want per week, meaning we can tweak this number anytime to meet our recruitment goals.
Fetcher promises 1-2 business days for the first batch of profiles, and it delivers: We submitted requirements on one day and received our profiles the next afternoon. Our favorite part, though, was that we got to provide feedback on these profiles—whether they’re qualified or not—within the system or by contacting Fetcher staff. Well, we actually did both and Fetcher didn’t let us down with the next batch: it arrived the following day with notably improved candidate quality.
For those knee-deep in sourcing day in, day out, you know the time it swallows! 20 profiles every 1-2 days is a can-do number with traditional, manual sourcing approaches, but being able to deliver that with better results over time requires a great deal of time and effort, not to mention what to do next with these leads—how to approach, nurture, and convert them—is not easy. Fetcher's ability to harness AI for these soul-destroying tasks while preserving a human touch makes it unbeatable in the sourcing tech domain.
We were also happy to find that Fetcher is very accessible for startups and SMBs: It now offers a free plan, a free trial, and clear pricing on the website. However, the free plan may only prove helpful for teams hiring 1-2 people per year, as it caps the viewable profiles at 50 per month and provides no integration support at all. As much as we love Fetcher's constant improvements, glitches and bugs still affect our system once in a while, especially when we source candidates from its database or request profile refreshes.
Fetcher is used by over 500 businesses worldwide, including Andela, Frame.io, Magnite, Foursquare, and CarGurus.
Fetcher has four plans:
- Starter is free and lets users access 50 profiles per month.
- Growth costs $149/user/month and provides integrations and access to 4,000 profiles per year.
- Amplify costs $549/user/month and includes everything in Growth, plus talent sourcers, a US-based success team, and 1,000 human-sourced profiles.
- Custom pricing for large companies and staffing agencies.
Best For
Fetcher is best for growing startups and SMBs seeking to enhance their sourcing and candidate outreach processes through a well-balanced combination of automation and human support.
Underdog.io
Underdog.io is a niche job marketplace that connects tech candidates with hiring managers in top startups in NYC and San Francisco. Notably, all candidates accepted into the Underdog network are pre-screened by humans and are guaranteed active candidates.
PROS
- All candidates are pre-screened and guaranteed active candidates.
- Quality mid- and senior-level candidates with substantial startup experience.
- Easy to use. Responsive customer support.
- Option to choose pay-per-hire or subscription pricing.
- Recruitment Process Outsourcing (RPO) services available in Q1 2024.
CONS
- Only serves corporate hiring, no services available for recruiting agencies.
- Takes a week to deliver matching candidates (Fetcher takes 24-48 hours).
- Undisclosed pricing. No free trial.
- Has only 5 native integrations available.
You might have noticed that most candidate sourcing tools focus on passive talent recruitment. So, it’s refreshing to see Underdog taking a different approach—assisting U.S.-based tech companies in finding in-demand talent who boast years of experience in startups and are actively looking for jobs.
One recurring issue with sourcing from major job boards like Monster, Indeed, and LinkedIn is that job seekers tend to apply to everything and anything. This makes niche sites like Underdog more valuable. Signing up to join this network takes only 1-2 minutes, but they aren’t guaranteed to get in. All applicants within Underdog’s community undergo human vetting by the founders and an HR rep. The qualified ones must be seeking full-time positions and either already reside in the U.S. or possess transferable visas. The platform also looks into the job seeker’s background and work experience to match client needs. While this whole process takes a week, and the number of supplied applicants is smaller, those received applicants are usually much closer fits.
It’s also nice to see that after pre-screening, Underdog makes sure clients get full control over how they further vet and select talent. Recruiters can access applicant profiles and message potential candidates directly on the tool’s dashboard or via email. Since Underdog’s proposed candidates are active job seekers, they tend to be much more responsive to recruiter outreach.
Underdog’s founder recently announced they will launch Recruitment Process Outsourcing (RPO) services and Delightful—a curated job board connecting tech job seekers with startups. It's too early to comment on these tools, but we’ll be sure to give them a thorough test and keep you posted.
Despite Underdog's pre-screening capabilities, we totally relate to those feeling that waiting a week for a new talent batch is too long, especially compared with other tools: Rolebot takes one day, Fetcher two days at most. We also hope that improving integration is on Underdog’s to-do list as, for now, it can only connect with 4 ATSs—quite disappointing, isn’t it?
On another note, Underdog makes it clear that it’s not for staffing firms. If that’s your field, you’re better off with alternatives like hireEZ, Fetcher, SeekOut, or Loxo.
Over one hundred companies, most of which are startups, have used Underdog to hire tech talent. Lattice, Airtable, Aircall, Teachers Pay Teachers, and Foursquare are some of them.
Underdog.io allows users to choose whether to go with pay-per-hire or subscription pricing.
Best For
Privately held, venture-backed startups looking for a curated marketplace for tech talent based in the U.S. will likely benefit most from Underdog.
SeekOut
SeekOut has one of the most powerful search capabilities of any candidate sourcing platform. It not only boasts a massive talent pool, with over 800M candidate profiles, but also a set of advanced filters that you can use to find talent from specific time zones, in niche industries, and with certain patents or work licenses.
PROS
- User-friendly UI.
- Downloadable People Insights for a bird's-eye view of your search results.
- Dedicated talent pools and advanced filters for tech and healthcare searches.
- Native tools for hard-to-find talent sourcing, DEI, internal mobility, and redeployment.
- Support includes live chat, email support, and dedicated CMS for selective users.
- Ability to choose recipient email address types (personal or work) for engagement campaigns.
- New features released regularly.
- Sources from tons of external databases; over 780M candidate profiles and growing
- Can find talent also among your existing team.
- Truly tech-powered and search engine-like platform.
- Presents very complete candidate profiles, sometimes going through their code contributions, participation in conferences, academic papers, and more, in order to present top experts for certain skills or topics.
CONS
- Fewer candidate options outside the United States.
- Engagement tool available via email campaigns only.
- Doesn’t disclose pricing.
- Could take a few hours to sync info to integrated ATS.
- Some phone numbers and emails were outdated.
- While they're always expanding their candidate list, they have been mainly oriented towards the US and Canada for years. Hence, companies outside those geographies might find that their searches are still somewhat limited when it comes to local talent. Such is the case of some users writing from Europe, for instance.
- Several users have complained about lags or glitches between the candidate’s info from the source and how/when it appears within the platform.
We think SeekOut is one of the finest candidate sourcing tools out there—its search capabilities in particular are just ridiculously good.
Let's kick off with one of its latest features—SeekOut Assist. While many platforms offer AI-powered sourcing (hireEZ, Rolebot, and Arya, to name a few), SeekOut Assist strikes a pleasing balance between powerful algorithms and human touch.
We fed in our job description (JD), and the AI instantly broke it down into search criteria like job title, required skills, and preferred skills. Then, it started screening profiles in its talent database based on customizable criteria. That flexibility extends to email engagement, too. The AI crafts personalized outreach messages based on each candidate’s profile and JD while giving users options to tweak them further as they wish.
Advanced filters for niche talent sourcing also make this tool hard to beat. For example, you can search healthcare professionals by license type and status and look into expert talent’s publications and patents. You can also filter profiles based on whether you have viewed or reached out to them or if they are already in your ATS. You can even use Smart Match pre-built filters for quick searches.
Another new feature SeekOut just released is Pipeline Insights. AmazingHiring offers a similar tool, yet SeekOut’s version impresses us more for both appearance and functionality. Insights provides critical data on the talent pool size per filter set and real-time talent pipeline performance. These insights are downloadable and tailored to users’ roles (hiring managers and recruiters).
However, if your primary talent search isn't focused on the U.S., picking SeekOut might lead to disappointment. We noticed fewer profiles and less accurate contact info when searching for Europe-based candidates. SeekOut seems aware of this, though, and has added an option for users to report incorrect contact data.
We also feel that SeekOut doesn’t shine when it comes to engagement tools. We don’t expect live chat services like Entelo has, but basic channels like SMS or InMail outreach should be available.
The biggest problem with this sourcing tool is that its reply tracking system can sometimes mess up and send scheduled emails even after the candidate has replied. We found ourselves in this awkward position once during testing.
1,000+ companies, including VMware, Salesforce, Merck, UiPath, and Anaplan.
How much does SeekOut cost? SeekOut has three plans (Premium, Premium Tech, and SeekOut Expert) that have undisclosed pricing. Our research suggests plans start at around $3,500 per year, and only annual payments are accepted.
Does SeekOut have a free trial? Yes, it does.
Best For
SeekOut is a good choice for mid-sized and large companies sourcing niche talent (tech, healthcare, etc.) in the U.S.
We used SeekOut to source candidates. Even though we were a small team that shared licenses, we were able to create proper candidate reach outs and sequences. Additionally, we used SeekOut as part of our diversity-sourcing strategy. The blind sourcing functionality helped us overcome many biases that our hiring managers had about talent.
- Blind/anonymized sourcing - This meant information that could elicit bias (like names, university) were removed
- Ease of use - It was incredibly straightforward and easy to pick up
- Clean UI/UX - Everything is exactly where you would think it would be
- Integrations
We were a tech-based startup that wanted to source software engineers and other roles. SeekOut provides an easy to use platform that made sourcing easy and it integrated nicely with our ATS (Greenhouse) and LinkedIn license. With SeekOut we were able to build excellent projects and do partner sourcing with our hiring managers.
- Latency of syncing information - On a couple of occasions it took a few hours for candidates to port into our Greenhouse instance
- User access structure - It was difficult to understand the permissions
- Sequences - It took a few training sessions to really understand the process flow of their message sequencing (but their CSM team is fantastic and once they teach you, you never forget it)
- Reporting - The analytics were slightly lackluster but they were getting much better
As a sourcing tool SeekOut is fantastic. When compared to something like Gem, it feels more natural and visually easier to use.
- How much sourcing/hiring will you be doing?
- How many people will you want to have access to SeekOut and what will you want their permissions to be?
- Will you be connecting it to LinkedIn Recruiter?
It has been a year or so since I've used it but in that time SeekOut has put out more thought leadership that their users care about. They were always good about taking product feedback.
- Recruiters
- Hiring Managers
- Sourcers
- RecOps
People not involved in the hiring process
Entelo
Entelo packs a host of cool diversity-sourcing features: The unbiased sourcing mode that masks candidates’ pictures and genders, the inclusive language alerts that nest in your engagement features, and the candidate highlights that quickly present you with matching talent from underrepresented groups.
PROS
- Comprehensive diversity features.
- Native scheduling capability
- Video interview tools support both live and one-way video interviews.
- Multi-channel candidate communication options include SMS, email campaigns, and live chat.
- Send time optimization for better outreach performance.
- User-friendly Chrome extension.
CONS
- Some candidate profiles are outdated.
- Still requires candidates to download mobile apps to join interviews.
- Hasn’t rolled out new features since it became a part of Rival (formerly SilkRoad Technology).
Entelo’s candidate database, with 550 million candidate profiles, might not stand out compared to Fetcher’s 800M+, hireEZ’s 800M+, and Loxo's 1.2B+. However, this sourcing software is top of the class when it comes to diversity sourcing capabilities.
Many tools in this space offer some form of diversity elements, whether in filtering or reporting but none we've seen come close to Entelo’s Unbiased Sourcing Mode. This feature mirrors what we’ve found in leading ATSs such as Pinpoint, Teamtailor, and Lever. It allows masking and anonymizing candidate data linked to various biases (like headshots, names, and genders) before conducting searches or sharing review queues with hiring managers.
Entelo’s Inclusive Language Alerts for email communications reminded us of Textio—a diversity recruitment tool that has a knack for providing inclusive language guidance to talent acquisition and retention. As we crafted an outreach email, the system automatically highlighted non-inclusive language and offered suggestions for improvement, making it easy to work with.
Outreach is a breeze, too. When we were about to schedule a campaign, Entelo gave us a hint on which send times are likely to yield the highest open rate for our recipients. You may be wondering, how accurate are such estimates? We did too, so we ran an AB test. Following Entelo’s scheduling advice, we saw a 15% increase in open rate which we must say, was pretty cool.
Entelo’s candidate self-scheduling and video interviewing capabilities are also high quality. Unlike Gem’s rather basic scheduler, Entelo’s works for round-robin, group, and sequential interviews as well as 1:1s. The system supports both on-demand and live video interviews and covers all the essentials, from branding to multiple customizable interview formats and collaborative interview assessments.
The only thing we dislike about this feature is that it requires an app download from candidates to take the interviews. Considering how most modern interview video solutions today have already gone browser-based/app-less, we think users are in the right to complain about this.
We wouldn’t recommend Entelo for teams seeking talent sourcing tools with continued improvements. Since joining the talent acquisition suite Rival (formerly SilkRoad Technology), there has been no progress in terms of its feature enhancements, let alone new feature updates. Entelo’s website footer also still says 2022 while its latest blog post was from December of the same year. It could really use some updates.
Entelo customers include Wayfair, Sony, Lyft, Asana, and Comerica Bank.
The pricing of Entelo’s plans and services isn’t disclosed on their website. Contact their sales team for a quote.
Best For
Recruiting teams and agencies looking for a sourcing platform with great diversity recruitment and video interview capabilities.
I use it fairly often. The key feature I use is the google chrome extension. When I'm on a website that might contain some potential candidate data, I click on the Entelo chrome extension and it helps find data for me.
Ease of use. Saves me time. And helps recruiting workflows happen more efficiently
We used Entelo to help find top talent for reaching out to them and potentially hiring them. Entelo helps find information of potential sourced candidates. We've used it for several years
Sometimes it doesn't get all of the data right. I'd say it's at about an 80% success rate, which isn't bad but I think it's got room for improvement
Consider Entelo if you want to find an easier way to find information (phone number, email, linkedin) for someone you'd like to reach out to. I would only consider this tool for companies looking to reach out to people with serious inquiries only, since it does provide some sensitive information
The extension used to be pretty buggy, it's improved a lot since I first started using it
Recruiters, Recruiting organizations
A company that is not looking to grow its employee population
Gem
Gem can be used as a standalone tool for outbound sourcing or as a great compliment to your existing ATS. It excels in helping you find and engage passive candidates at scale while also acting as a central hub for all your recruiting efforts.
PROS
- Likely to Move filter analyzes signals on candidates’ profiles to pinpoint those more likely to switch jobs.
- Analytics is easy to use and provides great insights into recruitment pipelines.
- Suggests similar profiles to the ones recruiters are looking for.
- Auto adds potential candidates who meet users’ saved search.
- Option to automate sequences to engage newly added prospects.
- Customizable drip campaigns and A/B testing for active and passive candidates.
- Customer support is available via live chat, a help center, and email. Also provides a dedicated customer success manager.
- Has a free trial. Free for startups under 15 employees, incorporated less than 3 years ago, and raised less than $5MM (USD) in funding.
- Gem helps you discover qualified candidates across multiple channels, send personalized messages, visualize your recruitment pipeline, and stay on top of crucial hiring metrics
- Gem's integration with LinkedIn and various ATS means that all candidate data is stored in a centralized location. Users find this feature extremely useful.
- According to users, one of Gem's finest features is the ability to create automated drip campaigns to engage with both active and passive candidates
CONS
- Some users have experienced slow load times and lag while using the search function.
- Outreach campaign limited to email sequences and InMail only.
- Lacks pricing transparency. No option to pay monthly.
- No mobile app.
- Some users have experienced slow load times and lags while using the application
- In rare cases, the contact information, such as the email address or phone number of a sourced candidate, might be wrong
- While Gem currently integrates with LinkedIn, it does not provide the option to automate messages via LinkedIn InMail
Gem stands shoulder-to-shoulder with peers with the automation, personalization, and AI it brings to the table. One feature that stood out, though, was the reminder embedded in Gem’s Chrome extension. This handy tool lets users set reminders for specific dates and leave a note for context, ensuring you won’t miss a follow-up.
Gem’s Canned Response is another gem! This feature allows you to save frequently used responses as templates. Better yet, these canned responses are easy to personalize thanks to the included variables. We tried it and totally loved it. When a candidate replied to our outreach saying they wanted to chat, a simple click on our saved screening canned response prepared an email reply ready to go.
Collaborative teams will love Gem’s Resume Review. It lets recruiters send candidate batches to hiring managers with additional context while managers can rate candidates and leave notes in Gem's review section. Once reviews are complete, Gem takes care of logistics by auto-emailing the recruiter with ratings and notes.
Gem’s deep ATS integration is tough to beat. Users can cross-check, import candidates from Gem to an ATS and vice versa, and even utilize the sequence feature to engage candidates directly within a plugged-in ATS.
However, unlike Loxo, Gem provides no SMS or voice calling outreach options. It primarily focuses on email and InMail. We also noticed a decline in Gem's ability to find email contacts for non-U.S. candidates compared to U.S. ones. Speaking of which, while it's normal for sourcing systems to find a candidate’s work email, it would be nice if Gem enabled users to filter out all work emails when they do outreach.
We had high hopes for Gem’s native scheduler. Unfortunately, it failed to communicate well with our ATS, causing our system to not auto-update booked calls. If you also travel frequently, be aware! This scheduler won’t auto-adjust to your time zone. You’ll have to go into settings and manually fix it.
1,200+ companies, including Coinbase, Slack, Asana, Dropbox, Lyft, Indeed, Pinterest, and Doordash.
Gem’s pricing is undisclosed. You need to reach out to their sales team for a quote.
Best For
Gem is a great sourcing tool for recruitment teams in large organizations and staffing agencies looking for a collaborative sourcing tool that can handle both inbound and outbound recruitment. Businesses in industries like financial services, life sciences, and manufacturing are especially well-served by this tool.
The Recruiting Team used Gem daily to source. Our RecOps team used it to observe reports and pull key data points out for presentations. This was especially important when there were board meetings or quarterly presentations to the company. It also synced really nicely with our ATS (Greenhouse) which made it a great tool.
- Sourcing functionality is top-notch and helped increase the diversity of the candidate pool
- Reporting functionality helped bridge gaps in reporting that Greenhouse couldn't provide
- Gem's CSM team was a pleasure to work with.
My previous company used Gem because it provided a combination of sourcing and analytic functionality for the recruiting funnel. This was needed in order to report on goals and metrics that the Recruiting team needed to hit as well as improve DEIB initiatives. Gem did a great job of solving for helping us make data-driven decisions. Additionally, our Customer Success Manager helped us design reports and leverage Gem to its fullest capacity.
- Originality - It seemed like Gem would release similar features to their competitors in response to what the competitors were doing. This meant that the functionality wasn't always fully baked.
- Ease of use - The analytics aspects of the platform required a longer than anticipated ramp time to fully understand.
- System integration - When the integrations broke because of updates, it could take a bit of time to get back online.
Gem definitely innovates very quickly based on what they see. Because of this, some features can feel half-baked relative to their competitors (on the analytics side TalentWall, on the sourcing side, SeekOut). Generally, it is nice that Gem consolidated the specialty of those tools into one platform but SeekOut/TalentWall are more straightforward to use while requiring a lower ramp time to use.
I would consider the following bullets:
- Ease of Use
- Integration capability
- Purpose (does sourcing or analytics carry more weight?)
- Maintenance (which team is going to own this tool so that they have a strong partnership with the CSM team)
Gem is incredibly fast to build new functionality to meet changes that the users need. That ability to listen to their customers and users is fantastic.
Users: Sourcers, Recruiters, RecOps Team, Hiring Managers
It all depends on how each team is leveraging the tool. If it is primarily for sourcing, then it is incredibly nifty for Sourcers/Recruiters/Hiring Managers to build projects together and do paired sourcing.
Users: Interviewers, Non-recruiting members
Because they are not part of the recruiting process from a hands-on perspective, it can be a waste of a user seat to give them access.
Loxo
Loxo has a massive proprietary talent database, with over 1.2 billion candidates to source from. But probably the best part about this platform is that it’s one of the few sourcing tools that can do both inbound and outbound recruitment—and it does them well.
PROS
- 1.2+ billion professional profiles from 100+ data sources.
- 250M+ talent profiles in niche industries including software engineers, tech, healthcare professionals, and life sciences.
- Built-in multi-channel campaigns include emails, SMS texts, voice calls, and InMails.
- The free plan includes unlimited user seats and jobs.
- Consolidates AI sourcing, engagement, ATS, and recruiting CRM that can enrich candidate data automatically on a regular basis.
- Outreach GPT assists users in crafting personalized candidate engagement.
- Highly praised customer service.
- Chrome extension aids in personalizing templates, sending inMails, viewing notes, and finding contact information.
- Excellent customer service with a strong record of fast response times.
- User-friendly resume parsing.
- Friendly and visually appealing user interface.
- Offers a convenient Chrome extension.
- Allows client involvement in projects with direct interaction.
- Regularly releases new product updates.
- Includes a free plan.
CONS
- Installing Chrome extension is a must-do to finish the software sign-up process.
- Lacks Android app. Latest iOS app performs poorly.
- So many add-ons, making pricing rather complicated.
- AI sourcing can be slow at times.
- Slightly higher pricing compared to similar tools.
- Lack of an option to auto-anonymize resumes for blind screening.
- Reporting is not particularly useful with certain useful metrics not tracked.
- No Android app. Limited features and occasional performance issues on the iOS app.
If we line up the number of candidates accessible through some leading sourcing databases: Loxo: 1.2B +, SeekOut 800M+, and hireEZ 800M+, it becomes apparent: Loxo's talent database is vast!
Loxo doesn’t offer human spot-checking after AI sourcing as Fetcher does, but it provides matching candidate profiles much faster—within seconds vs. 24-48 hours. Two things stood out to us when checking out Loxo Source. First: The filters are remarkably precise. It even includes niche filters for talent in hard-to-fill sectors like tech and healthcare. Second: The AI now functions with job descriptions (JDs) regardless of their length (previously, it was picky about minimum word requirements for a JD).
Loxo Outreach lived up to expectations with its multichannel engagement campaigns. You can email, SMS text, InMail, and even voice call candidates—at scale. Another cool touch is the auto-fetch contact information: it lets users specify when the system should automatically retrieve candidate contact details, which could save recruiters from another round of tedious tasks.
The Outreach GPT feature left a strong impression on us. Besides offering pre-built templates for engagement campaigns, users can request the AI to generate content for them. We tested it out, and wow! Within seconds, the AI produced email content and sequences for us to review and edit.
Loxo Boost, introduced in May 2023, can auto-define the best job boards for specific roles. After you set a budget and hit Start, it automatically posts your job to relevant boards based on the job's criteria. Getting five matching applicants for $150 spent on our test wasn’t bad at all, but what impressed us more was the option to set a monthly allowance across all jobs—a blessing for those who like to stay safely within budget.
Unfortunately, Loxo’s mobile app is not so impressive—we had a hard time searching for candidates through our people database on the iOS app. Navigation was cumbersome and hiccups kept happening as we tried to edit candidate profiles.
While we appreciate Loxo’s pricing transparency, we feel that its breakdown of offerings into several add-ons can make things unnecessarily complicated.
13,000+ companies, such as Amazon, Randstad, Cigna, Lockton, and CT Assist have used Loxo for their candidate sourcing.
- Free lets you access Loxo’s ATS, recruiting CRM, and Chrome extension. It allows for an unlimited number of seats and jobs. However, additional add-ons are not included in this plan and must be purchased separately.
- Basic has two sub-plans—Basic Limited costs $119 and Basic Unlimited costs $169 per seat per month when billed annually.
- Professional and Enterprise have custom quotes.
Best For
Companies of all sizes can benefit from Loxo’s talent sourcing and outreach platform, though mid-sized corporations and agencies are likely to get the most out of it.
We used Loxo when we started retained searches. It is also used by our firm as a CRM for opportunistic candidates and searches. It is used from candidate sourcing through candidate hire and for tracking everything in between. Our clients use it to view candidate profiles and status as well. The system is used by everyone in the company on a daily basis. The system is regularly running automated campaigns for candidate outreach.
- User interface - great looking and intuitive user interface.
- User experience - easy to move candidates through job status and get candidates into the system from sources like LinkedIn.
- Automated outreach - simple to use automated campaigns that allow you to do bulk outreach with one click.
We originally purchased Loxo due to the user interface and AI/Sourcing functionality. Tools we used in the past were archaic and lacked a good user experience. Loxo offers integrations with LinkedIn and a Sourcing function that wow'd us during the demo. We have been using Loxo for approximately 4 months.
- The CRM is lacking and seems to operate separately from the ATS.
- The automated campaigns are great but the emails do not look as clean/polished as if they came straight from Outlook or GSuite.
- AI Sourcing looks great in the demo but is quite buggy during regular use.
Simple, streamlined, easy to navigate. Loxo makes it easy to do the basics in recruiting.
How big is your team and what type of tool/reporting do you need to scale? - Loxo is good for the basics but the more complex/sophisticated your operation is, the more likely Loxo is not the right solution for you.
Search vs. Corporate - Loxo seems like it would be better for corporate users vs. agency recruiters.
Loxo seems to regularly update the solution and add new features. During the short 4 months, they have already added a ChatGPT functionality.
Loxo is a good solution for start-ups or small agencies that do not have plans to scale and keep their processes simple.
Loxo is not great for large agencies that offer multiple types of search solutions as the reporting functionality is not built for it.
What Candidate Sourcing Tools Can Do for Your Recruitment Team?
A wider pool of candidates, advanced filtering, and automated engagement are a few of the benefits top talent sourcing software can offer hiring managers and recruiters.
Expanded Talent Pool Access
Unlike traditional job boards, such as Indeed, where talent finds you, sourcing tools enable you to find the right talent. These platforms search for potential candidates from any source they can crawl on the Internet, be it LinkedIn, Github, personal blogs, or professional communities. This means you're not just limited to active job seekers: Passive candidates are 25% more likely to stay at a company long-term, and their overall performance is 9% higher than active ones.
Across-Source Talent Resume Database
What is really cool about sourcing software is that this type of recruiting tool doesn't stick to one place. It gathers candidate data from multiple sources and consolidates it into a resume-like profile. This saves recruiters from jumping around 20+ platforms and makes it easier to compare and evaluate candidates side by side.
Advanced Candidate Filtering
Modern sourcing software usually comes with advanced filters and trained algorithms that allow users to sift through zillions of candidate profiles and identify the most relevant ones based on specific job descriptions.
Continuous Improvement through AI and Human Feedback
Backed by AI, these online sourcing tools can learn from experience. Algorithms implemented on platforms like Fetcher, hireEZ, and Rolebot are trained to be able to analyze human feedback on candidate matches and refine their search results accordingly.
Improved Sourcing Time
Speed matters in recruitment. By delivering matching profiles in a matter of minutes, recruiters can save hours, if not days, to source candidates. When the sourcing process is leaner and more efficient, recruiters have more time for the middle and bottom of their recruitment funnel—interviews and skills assessments.
Cost Savings
Efficiency gained from recruitment process automation doesn’t just save time, it saves money too. By automating time-consuming tasks and optimizing the hiring process, these sourcing tools cut down on recruiting expenses and make every dollar count.
Automated Candidate Outreach and Engagement
Recruiters can't be everywhere at once, but this recruiting platform comes close. Sourcing software can automate initial contact with candidates—sending personalized messages and follow-ups. This means more candidates are reached in less time, and there’s a better chance of finding the perfect fit.
Supporting Diversity and Inclusion Initiatives
Unlike humans, who can easily be swayed by hiring biases, sourcing tools focus on candidate skills and qualifications. Also, thanks to their trained algorithms, these sourcing tools can help recruiters reach and engage underrepresented talent, which actively contributes to fostering diversity and inclusion within organizations.
What Sourcing Tool Can’t Do for Your Recruitment Team?
Sourcing tools are fantastic at finding potential talent, but certain areas, such as the impact on active candidates and support for internal hiring, are where their capabilities fall short.
Limited Impact on Active Candidates
Most sourcing tools focus on passive candidate recruiting and, therefore, either lack or provide only limited features for attracting and engaging those currently searching for new jobs.
Pro tip: Applicant tracking systems can complement sourcing tools thanks to their focus on active candidates. These systems feature employer brands, job boards, social recruiting, and targeted advertising, which are perfect for getting the attention of those on the job hunt. Plus, many are budget-friendly or even free.
Lack of Support for Internal Hiring
While there are some exceptions, such as Manatal, which has a native internal job posting feature, sourcing tools mainly lean toward external talent acquisition and often miss the mark on internal mobility and succession planning. So, if you're looking to foster growth and retention within your organization, using these tools alone might not be enough.
Pro tip: Adding ATS software or recruitment CRM to your tool stack can be a worthwhile investment as these come with internal talent management systems that ensure internal mobility and promotion are well handled.
Inability to Convert Engaged Candidates into Hires
While sourcing tools excel at initial engagement, they often lack the capacity to fully convert engaged candidates into hires.
Pro tip: Pair your candidate sourcing tool with other recruiting technology, such as video interview software, candidate assessment tools, and background check software. That way, you're covering all your bases and making sure the people who are good fits end up joining your team.
Key Features of Candidate Sourcing Tools
Each candidate sourcing tool may specialize in certain functionalities, but in general, the one that makes finding the right candidates quicker and more efficient typically encompasses these six key features:
AI-Powered Candidate Search and Matching
A universal feature found in leading sourcing solutions is an AI-powered search function that allows users to conduct in-depth searches across platforms and databases. For instance, SeekOut utilizes algorithms to spot passive candidates among its 800M+ profiles and match them based on specific skills and qualifications sought by recruiters. This feature significantly boosts the ability to pinpoint ideal candidates within an extensive talent pool that recruiters alone might struggle to access.
Advanced Candidate Filtering and Segmentation
Another standout feature of robust sourcing software platforms like SeekOut and hireEZ involves advanced filtering options. Recruiters can precisely filter candidate profiles based on diverse criteria such as specific location, skills, education, and work experience to find candidates who closely match the requirements of the job.
Talent Pool Aggregation Across Multiple Platforms
Candidate sourcing tools like Fetcher stand out for their ability to aggregate candidate data from multiple sources, from professional networks to social media platforms, associations, industry-specific forums, and more. Rather than being on twenty-something sites, they have a unified talent pool where they can easily access professional experience, skills, educational background, and contact information of potential candidates.
Niche Talent Pool Exploration
Another crucial feature of talent sourcing platforms lies in niche talent pool exploration. You can tap into talent specifically based in New York and San Francisco with Underdog.io. You can look for only healthcare professionals within Canada and the US with SeekOut. If developers and software engineers are your next hires, you can focus on candidates with experience in just these roles using AmazingHiring.
Automated Outreach and Engagement
Talent sourcing platforms usually offer customizable outreach content templates and workflow automation, which recruiters can easily navigate and initiate conversations with potential candidates through email sequences and messages—fast and at scale.
Predictive Analytics for Talent Acquisition
Perhaps the best part about sourcing software is that it can be used as a crystal ball for organizations to identify those who aren’t actively looking for a job but are likely to be interested in their job openings. These predictive analytics give recruiters advantages when it comes to proactive hiring, as they know what drives the talent at work as well as what they are looking for at a new job. AmazingHiring is one of the sourcing tools in this buyer guide that integrates predictive analytics to forecast candidate availability and behavior.
Diversity and Bias Reduction
Given that companies that champion diversity have a 25% higher chance of financially outperforming those that don’t, it’s a logical move that more employers are looking for sourcing software to promote diversity recruitment. Arya by Leoforce, SeekOut, and Fetcher are some of the notable sourcing solutions that come with AI algorithms and advanced filtering that can help ensure candidate selection is based on merits rather than prejudices or biases. These platforms also include real-time DEI metrics to help users track their talent pipeline and fine-tune sourcing strategies to meet their diversity goals.
Candidate Sourcing Tool Pricing
Here's all you need to know about talent sourcing software pricing:
Subscription-Based Models
Most sourcing tools offer tiered pricing plans based on features, usage, or user count. Basic plans often limit monthly candidate profile views, integration options, and customization levels. On the other hand, higher tiers allow much more powerful capabilities in terms of accessible candidate databases, security, integrations, and customer support.
Different Charges for Corporate and Agency Customers
Several sourcing tools provide separate pricing structures for corporate versus recruitment agency customers. These differences often align with the unique needs of each user type. For example, agencies might require features for client management, multi-client candidate tracking, or team-shared access, whereas corporations might seek deeper integrations with existing HR systems for long-term talent acquisition strategy alignment.
Some Provide Free Trials And/or Free Plans
While not abundant, a few sourcing tools offer free trials or plans. For instance, Fetcher's Starter plan is free for individuals or small teams with limited sourcing needs (capped at 50 profiles per month), while Manatal provides a 14-day free trial with access to premium features.
Contract Length and Discounts
Longer contract commitments might offer discounts or reduced rates. A common practice is 20% off for an annual subscription as opposed to monthly plans. However, consider flexibility and whether long-term commitment aligns with your business requirements.
Scalability and Upgrades
Consider how easily the tool scales with your organization's growth. Upgrading to higher plans or adding features should be seamless without significant disruptions or cost spikes.
Be Aware of All Hidden Costs and Renewal Pricing
Watch out for hidden costs like setup fees, training charges, or additional costs upon renewal. It's also important to understand how renewal pricing fluctuates over time. Demos are a perfect time to ask these questions (we have already prepared a few for you to access later on in this guide).
Negotiations are Welcome
You know what’s the good news about most sourcing vendors having a custom pricing structure? This means they may allow room for negotiation, especially for larger contracts. So make sure you take advantage of this when discussing pricing with your target sourcing software vendor.
Questions to Ask Sourcing Software Providers on Demos
Don’t ever come to a candidate sourcing tool vendor demo empty-handed. A list of questions to ask will help you gain an upper hand in making the demo work in your favor. The following are our favorite questions for your inspiration.
Feature-Related Questions
- Can you show us how your AI-powered candidate search and matching work?
- How does your sourcing software handle advanced candidate filtering and segmentation? Can you provide examples?
- Does your sourcing tool still support boolean search?
- Could you show us how the talent pool aggregation across multiple platforms functions in real-time?
- Can you walk us through the automated outreach and engagement process within your candidate sourcing platform?
- What predictive analytics tools does your platform offer for talent acquisition, and how can we leverage them effectively?
- How does your sourcing software support diversity and bias reduction in the hiring process?
Platform Integration and Customization
- Can your platform integrate with our existing recruitment software?
- Are there customization options available to tailor the platform to our specific hiring needs? What is the available support for this implementation? How long does it take to finish it? Does it cost extra?
- Does your solution offer API access for further integration with other tools or systems we use? Do you provide any support if we need custom integrations?
Roadmap and Updates
- Any product features or updates your team is working on?
- How often do you release updates or enhancements to your platform?
Technical and Security Aspects
- What security measures are in place to safeguard candidate data and our company's information?
- Can you provide details on your platform's uptime and reliability?
- How scalable is your platform, especially if our hiring needs grow significantly?
Training and Support
- What kind of training or onboarding support do you provide for new users?
- Do you offer ongoing customer support, and how can we access it?
Pricing and Contractual Details
- What is your pricing structure based on (e.g., number of team members, job postings, features)?
- Are there any additional fees not included in the initial pricing?
- What are the terms of the contract, and are there any cancellation fees or lock-in periods?
- Could we get to trial the platform a few days before making decisions?
- Any discounts for early-stage startups/NGOs/annual subscriptions?
Client Success Stories and References
- Can you provide case studies or success stories from clients in a similar industry or with comparable hiring needs?
- Do you have references we can speak to about their experience with your platform?
Candidate Sourcing Software FAQs
What is candidate sourcing?
Candidate sourcing is the proactive process of identifying and attracting potential job candidates, often using various tools, platforms, and techniques, even if they aren't actively looking for a job. It involves searching, identifying, and engaging with individuals who possess the skills and qualifications sought by organizations to fill open positions.
What is a candidate sourcing platform?
A candidate sourcing platform is specialized software designed to assist recruiters in pursuing passive candidates. It employs AI, data aggregation, advanced search capabilities, and automated outreach to streamline the process of finding and initially engaging individuals who are not actively looking but are interested in a new job.
Are there different solutions for sourcing candidates?
Yes, there are various solutions for sourcing candidates, such as sourcing tools, applicant tracking systems, freelancer marketplaces, recruitment process outsourcing companies, virtual career fairs, targeted advertising, and employee referral programs. Each offers distinct approaches to finding and engaging potential candidates for different hiring needs and preferences.
Final Advice on Picking Sourcing Tools for Recruiters
Sourcing tools are meant to assist, not entirely replace, your human recruiters. Additionally, these tools are more powerful when they're part of a larger recruitment suite. A common combination we’ve often seen is using an ATS alongside a sourcing tool or an ATS paired with both a sourcing tool and a video interview platform.
Whichever path you take, ensure that humans remain at the center of decision-making and technology oversight. As advanced as AI may be, it's not yet ready to take over critical tasks.
Last but not least, ask for help if you get stuck along the way. Since we happen to have a team behind this buyer guide who spend most of their time digging into all options—the good, the bad, and the in-between, they may just know what you haven’t discovered yet.
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