The 7 Best Trucking Payroll Software Vendors in 2026

• It made payroll processing simple and user-friendly.
• The accurate reporting features helped maintain data integrity.
• Employees could access their payroll information independently, reducing the need for me to provide printed payslips.

I was an HR Consultant contracted by various companies and used Paylocity intermittently for about a year. Although I was not involved in purchasing the tool, I saw firsthand how it streamlined compliance processes, which saved a significant amount of time.

The platform was easy to use and had great features that supported my HR role, especially as a remote user managing multiple clients. Its accessibility and functionality made it an effective tool for handling essential HR tasks.

Overall, Paylocity provided a reliable solution for managing payroll and compliance efficiently.

• Employees were occasionally locked out of their accounts, often due to forgotten login credentials, requiring me to guide them through the reset process.
• Customer service was overly automated, making it frustrating to reach a live representative when needed.
• The platform could be slow at times, especially when running reports, which delayed task completion.

I have also used ADP, which was more suited for larger companies with complex HR needs and extensive data management. Paylocity, by contrast, was a better fit for the smaller companies I worked with due to its simplicity and user-friendly design. It required less training to use effectively, making it a more practical solution for smaller-scale operations.

When considering Paylocity, it’s important to evaluate whether it suits the size of your business and aligns with your specific HR tasks. Determine if you need the tool exclusively for payroll or for additional HR functions such as benefits management and employee performance tracking.

Scalability and user access requirements should also be considered to ensure it meets your organization’s needs efficiently.

A year ago, when I used Paylocity, new features like time tracking and benefits management had been implemented, making it more user-friendly and competitive. These updates allowed it to better rival other platforms in the market by providing more comprehensive functionality.

Paylocity is well-suited for payroll specialists, managers overseeing HR processes, and administrators handling bulk updates from spreadsheets. It is a great platform for small to medium-sized businesses across various industries.

I really like that all the HR resources are essentially located in one place, especially with links embedded to external sites (eg. benefit provider). I also really like that I can access all my payroll info online in one place. The organizational chart feature is also really helpful for identifying the reporting structure for areas of the business I was less familiar with and help me connect with the appropriate team member on cross-functional projects.

We bought ADP to cut back on internal payroll costs, provide employees with online access to their payroll info, avoid manually mailing out paper T4's every year, consolidate HR information and links into 1 platform, streamline data entry requirements for the payroll team, help move employee calls and inquiries to the ADP team, free up internal payroll/HR time, and streamline HR recruiting and tracking request. I have been personally using it for around 2 years now I believe.

The login process always feels very cumbersome with the multiple authentication steps and 2FA. The performance review functionality was extremely tedious - there were a lot of different screens and it wasn't easy to locate reviews or edit them - it just seemed much more complicated than it needed to be and a lot of my managers struggled to complete their reviews even with instruction manuals. I also wish there was a way to inquire about any payroll discrepancies directly - employees would have to email me (with no visibility as a District Manager) and I would have to forward payroll and it always seemed to slow down the efficiency, especially when the answer was something simple.

More functionality and works as a total company website as opposed to just a payroll viewing platform. Much more visually appealing and easy to navigate than some other platforms (like some SAP ones I've seen)

How much functionality you want out of the platform - just access to paystubs or a fully integrated HR platform. Customization options - for example we could add custom fields like t-shirt size for team events and/or self-declaration options (eg. covid vaccination status)

We're still relatively new to the platform, so it's hard to say what is an ADP change or just an organizational learning, but I have seen the addition of new self-declaration fields in the employee profile. The benefits section and external links continue to expand as well. We struggled with the performance review section, but I believe this is now being worked on in the backend by our L&D team.

For a large organization looking to streamline HR / payroll operations, particularly if trying to move away from paper-based payroll/pay stubs.

Gusto has a user-friendly and intuitive interface for basic payroll and onboarding functions. Their app is easy for our employees to understand and navigate. They integrate with several other third-party apps, such as Checkr for background checks and Guideline for 401k plans.

My company purchased Gusto because it was recommended to us by our CPA as a great payroll provider for small businesses. We needed to find a way to automate as much of the payroll process as possible. We looked for software that would file new hire reports for us, automate the onboarding experience, and pay our employees accurately and on time. We also needed something easy to use and that had the option to integrate with other frequently used apps. I have used Gusto for over two years.

I have experienced several "bugs" when we have unique issues with employees, such as messages indicating an overdue payroll from a year previous after entering an employee's promotion. Their customer service team is available during business hours for calls, but I have been given inadequate solutions several times when speaking with one of these representatives. Their reporting function is very limited and doesn't allow for complex custom reports.

Gusto is an affordable solution for small businesses that don't require complex reporting. If you have a company with 50 employees or less, it may be a great solution. I have used other payroll and HRIS systems, such as ADP, Paychex, and Paylocity, which have more advanced capabilities, and I would recommend one of those for mid- to large-sized companies. The biggest difference between Gusto and these other systems is the ability to create custom reports and formulate data analytics as a tool for talent acquisition planning.

If you're in the market for a tool like this, consider the size of your business and what you will be using the tool for. If you're operating a small business and just want the basics covered, a platform like Gusto may be affordable and practical. If you want the ability to create data analytics and grow your talent, you'll need a system with advanced custom reporting capabilities. Government-required reports such as OSHA 300 and annual EEOC reporting will require data each year, so you'll want to have a tool to handle these needs without manual number crunching.

Gusto meets virtually with customers on a quarterly basis to review their accounts and ensure customers are aware of all the capabilities they have access to. They accept feedback and send ticket requests to their support team for consideration when updates are requested. Since I started using Gusto, they've expanded by giving companies the ability to address employee performance, send out monthly anonymous employee surveys, and upgraded their payroll entry process so that data can be imported from other apps.

Small to mid-sized businesses without complex reporting needs will find Gusto very helpful.

• QuickBooks is very affordable and reasonably intuitive.
• Out-of-box, it comes with a generous offering of features, and you are able to add more through its ability to connect with third-party applications (Bill.com).
• The online version allows us to access our financials from any computer, and there is a mobile app available for quick views and expense tracking.
• QuickBooks also has a fairly extensive self-help library if you are unfamiliar with certain features or processes.

My company was in the market for a new accounting software to handle AR, AP, and payroll. The software we used before QuickBooks Online was too complex and more robust than what we needed, and the pricing structure was simply unaffordable. We've been using QuickBooks Online for 3+ years. It handles all of our invoices and vendor payments, and also helps us manage and distribute our payroll.

• Unfortunately, QuickBooks has terrible customer service. In most cases, it is extremely difficult to contact a human customer service representative, and their support ticket system is very slow.
• QuickBooks also has issues connecting with smaller banks, so some features may not be available if you use a local bank or credit union.
• There are also a number of CSS and UX issues that hide certain Call To Action buttons or make them altogether unusable.

QuickBooks stands out from its competitors through its offering of a robust set of features at an affordable price. The price structure allows for affordable scalability, as you only need one license for each business entity. The interface is user-friendly and does not require a lot of details steps in order to customize your experience.

Before purchasing a license, you should think about how businesses you want to connect to the application. Other platforms may accommodate more elaborate business structures. You should also think about the total feature set you are looking to obtain. QuickBooks is great for general accounting, but its reporting capabilities are somewhat limited compared to other more customizable platforms.

QuickBooks continues to add integrations that increase the number of available features without directly altering the platform. Connections to third-party services like Bill.com allow you to do more than what is offered out of the box.

QuickBooks is great for small businesses and business owners that handle all of their own accounting needs.